The Protect My Ministry add-on feature is beneficial to your organization for maintaining all information needed for each individual in one system. Having current background checks on every individual is imperative for your organization and the children you are called to protect.
If you receive an error about an invalid username and password, please contact Protect My Ministry by email at firstname.lastname@example.org or call (800) 319-5581 (Hours: 8 AM - 5 PM EST). They will need to confirm that you are a client and the username and password is correct. Please contact Your ChMS support for any other errors you receive.
Click General Settings → Services
Notice the section labeled PROTECT MY MINISTRY. This is where you enable the integration and configure your settings.
The information below explains how to configure the Protect My Ministry settings.
The Username/Password is supplied as a part of the Account creation process with Protect My Ministry. This is NOT the same as your database login credentials.
Member Authorization Request Email Template: This is the default email that appears on step 3 of the Background Check process. Use the @NAME variable to represent the individual’s name and the @LINK variable to represent the background check authorization link.
Enable Adjudication: This is an additional service provided by Protect My Ministry (PMM). It is a pass/fail criterion that helps simplify your organization’s review process. Adjudication is where PMM accepts or rejects applications based on criteria that you set. PMM administers these criteria automatically for you.
For example, if you set criteria to reject an applicant when a criminal search comes back with unfavorable records, then the adjudication results are displayed automatically on the Reports > Background Check page. The Recommendation column displays the adjudication results for each background check by using a colored circle icon and a description. The default descriptions are “Accept”, “Accept with conditions”, and “Reject”.
NOTE: Protect My Ministry (PMM) must be contacted if the descriptions are modified because the file that is submitted to PMM and the results that are returned are keying off of the default descriptions. After PMM is contacted with the modified descriptions and the “Submission and Results” process has been changed to use the modified descriptions, then the descriptions can be changed
To change the descriptions, click the "Edit" link located under any of the description and color fields. The Change Recommendation Label Text window appears. This is where you modify the descriptions.
Click the Update button to save your changes, or click the “X” in the upper right-hand corner to cancel this process.
The colored circle icons can be modified as often as you desire and no contact with Protect My Ministry is necessary. To change a colored circle icon, click on a color field and use the Color-picking control or enter the hexadecimal color value in the field.
Click the Revert to Default link to change the color to the default color.
NOTE: If you want to undo all your changes, you can always refresh the page by pressing the F5 key. This sets the entire page back to how it was before any changes were made.